July 23, 2024


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How to write more or less formal email in English?

How to write more or less formal email in English?

Job search, transactions with various hierarchies, management … Emails are an integral part of our modern daily life and have been widely coded for many years. But what about their English counterparts? How to respect the decoration and style of a British email, right? Again, Live-English gives us its secrets to better understand the basic rules.

How to start email in English?

Openness causes a problem, which is simple in French because we often accept formulas like “Madame, Monsieur”. In English, we do not use “miss” or “Mrs”: we do not know the marital status of the woman we are addressing, so we cannot infer it by formulas like this. So, this needs help:

Dear Sir / Madam,

• Dear Sir or Mother,

To whom is this related:

Dear Mr. / Mrs. Campbell,

Dear Dr. Johnson, The first name of the narrator will only be used in the most informal email case.

As can be seen in the above formulas, the competent polite phrase is always followed by a comma, except, “To whom it may apply:”. The latter actually means “anyone can remedy this”, but can be changed to “Madame, Monsieur” in French.

How to finish your email in English?

Here again, it depends on the tone in which you want to give your email. As in the French language, you need the final sentence of the message before the final polite address.

So, for the most formal transactions, you can start by ending your email:

Thanks for their review

Thank you for your time

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Looking forward to your reply (waiting for your visit)

If you have any questions, please do not hesitate to contact me

In a less formalized transaction:

Hope to get an answer from you soon

I look forward to seeing you

These formulas themselves may not be sufficient and will always come before your final signature, before the final sentence.

In a professional or highly respected email, this result depends on your startup formula. If you used “Dear Sir / Madam”, you will use “yours truly”. If your email opens with the name of the person you contacted after “Dear”, you should end with “Yours”. Both of these formulas result in “obsession”.

Other possibilities include:

Sincerely yours,


yours truly,

Sincerely (this is not very familiar or systematic).

For your less formal emails:

Take care, thank you or have a good day (less often)

Love, (to express affection)

• Thanks,



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